---
title: "Add article labels"
slug: "adding-article-labels"
description: "Streamline your Knowledge base with article labels for efficient content management, sorting, and filtering across all plans. Save time and enhance organization."
updated: 2026-03-24T12:04:59Z
published: 2026-03-24T12:04:59Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.document360.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add article labels

Labels help streamline content management and organization within the knowledge base portal. Using article labels, you can efficiently sort, filter, and categorize articles, saving time.

For instance, if you need to filter release notes specifically to perform updates or review them, use the label filter in the **All articles** (**) section to locate these articles quickly.

> [!NOTE]
> ** NOTE
> 
> Article labels are only available in the Knowledge base portal and are supported across all plans.

---

## Adding labels to articles

You have multiple options for adding labels to articles. The steps below outline each method available in the knowledge base portal.

**Method 1:**Adding **Labels******from the article editor

**Method 2:**Adding **Labels** from the **All articles** section

**Method 3:**Adding **Labels******from the **Workflow**section on the **Tasks**page

**Method 4:** Adding **Labels** from the **Starred**section

**Method 5:**Adding **Labels******from the **Folder**or **Index**category

Method 1Method 2Method 3Method 4Method 5

To add labels to an article in the editor, follow these steps:

1. Navigate to the desired article in the Knowledge base portal.
2. Click the **More** (**) icon and select **Labels**.

Alternatively, click **More** (**) > **More article options** and go to **Labels** tab in the **Article settings******panel.

![](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method1-one.png)
3. In the **Add labels******panel, enter the desired label name and press **Enter**.

Alternatively, to add an existing label, type the label name and select it from the dropdown list.
4. Click **Add**.

![Dialog box for adding labels to organize articles in Document360 interface.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method1-ii.png)

> [!NOTE]
> ******NOTE
> 
> Labels are used internally within the Knowledge base portal and are not supported in API endpoints.

To add labels in the **All articles** section, follow the steps below:

1. Navigate to **Documentation** (**) in the left navigation bar.
2. In the left navigation pane, navigate to **All articles** (**).
3. Select the desired articles and at the top, click the **More** (**) icon > **Add labels**.

The **Add labels** panel will appear.

![Document360 interface showing article management features and options for adding labels.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method2-i.png)
4. Enter the desired label name and press **Enter**.

Alternatively, to add an existing label, type the label name and select it from the dropdown list.
5. Click **Add**.

![Popup window for adding labels to selected articles in Document360 interface.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method2-ii.png)
6. Use the Filter dropdown to sort articles by label:

![Document360 interface showing article titles, statuses, and filtering options for labels.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method2-filter.png)
  1. Click **Filter** and expand **Labels** section.
  2. Choose your labels or search for specific ones.
  3. Click **Show more** to view additional labels and click **Apply** to filter.

To add labels in the **Workflow**section from the **Tasks** page, follow the steps below:

1. Hover over the **Home** (**) icon in the left navigation bar and click **Tasks**.
2. Under the **Workflow**section, the articles to which you are assigned any workflow status will be listed.
3. Select the checkboxes for the desired articles, then click **Add labels** at the top.
4. Enter the desired label names and click **Add**.

![User interface showing task management with options to add labels and select articles.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method3.png)

To add labels in the **Starred** section, follow the steps below:

1. From the **Documentation** (**) module, navigate to the **Starred** (**) section in the secondary left navigation menu
2. Select the checkbox of the desired articles from the list and click **Add labels** at the top.
3. Enter the desired label names and click **Add**.

![Interface for adding labels to selected articles in Document360's knowledge base portal.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method4-i.png)
4. To label a specific article, hover over it, click **More** (**), and select **Add labels**.
5. Enter the desired label names and click **Add**.

![Interface showing how to add labels to articles in Document360 platform.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method4-ii.png)
6. Use the **Labels******filter****to list down articles based on labels.

![Filters for managing starred articles in Document360 knowledge base portal interface.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method4-filter.png)

To add labels from a Folder or Index type category, follow these steps:

1. Navigate to the desired category in the Knowledge base portal.
2. To label a specific article, hover over it, click the **More******(**) icon, and select **Add labels**.

![Document360 interface showing article categories, options to publish, and add labels.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method5-i.png)

Alternatively, select multiple articles and click **Add labels** at the top.

![Document360 interface showing article management with options to add labels and publish.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method5-ii.png)
3. Enter the desired label name and press **Enter**.
4. Click **Add**.

![Interface for adding labels to organize articles in the portal.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Article-label-method5-iii.png)

---

### FAQ

#### How many labels can I add to a project?

You can add up to 10,000 labels per project.

#### Is there a limit on the number of labels per article?

Yes, you can add up to 10 labels per article.

#### Can I use the same label across different articles?

Yes, you can reuse labels across multiple articles within the same project.

#### What is the difference between tags and labels?

**Tags** are keywords visible on both the Knowledge base site and portal, helping users categorize articles, enhance navigation, and optimize search results.

Whereas **Labels** are exclusively available in the Knowledge base portal. They are used for internal content organization and management and are not visible to end users on the site.

#### Can I search for a specific article using labels in the Knowledge base portal?

No, labels cannot be used directly in search. However, you can filter articles by labels in the **All articles** section.

#### Can I add labels to images and videos?

No, currently, labels can only be added to articles.

#### Will labels appear in the Knowledge base site?

No, labels are only for internal use within the Knowledge base portal and do not appear on the Knowledge base site.

#### How do I remove a label from an article?

To remove a label, open the **Add labels** dialog using any of the available methods (for example, from the article editor, All articles section, workflow assignments, Starred section, or a category). In the dialog, click the **X** icon next to the label name. The label will be removed from the article.

#### How do I delete a label?

Labels cannot be deleted directly because there is currently no dedicated page for managing labels. Instead, you must remove the label from each article where it is applied.