---
title: "AI chatbot"
slug: "ai-chatbot"
description: "Configure the Eddy AI Chatbot in Document360 to enhance user interaction and quickly access knowledge base information with ease."
status: "update"
updated: 2026-06-05T16:19:30Z
published: 2026-06-05T16:49:25Z
canonical: "docs.document360.com/ai-chatbot"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.document360.com/llms.txt
> Use this file to discover all available pages before exploring further.

# AI chatbot

Eddy AI Chatbot is an intelligent, AI-powered chatbot that you train on your own content and deploy independently on your website or knowledge base. Unlike the Knowledge Base widget, Eddy AI Chatbot gives you complete control over configuration, content sources, and deployment. This lets you deliver instant assistance to users without agent involvement. You can find it in the left navigation bar of the Knowledge Base portal under **AI Chatbot**.

---

## When to use Eddy AI Chatbot

Use Eddy AI Chatbot when you want to:

- **Reduce support workload** — let the chatbot handle routine, repetitive queries so your agents can focus on complex issues.
- **Improve content discoverability** — surface answers from multiple content sources that users might not find by browsing alone.
- **Provide 24/7 assistance** — respond to user questions at any time without requiring agent availability.
- **Deliver consistent answers** — centralise content from knowledge base articles, FAQs, files, website pages, and support tickets into a single, unified chatbot.

---

## Before you begin

- Each chatbot has a default **40 MB storage limit** that applies across all connected sources combined. If you need more storage or additional chatbots, contact your Customer Success Manager.
- Active chatbots per website domain. Launching a second chatbot prompts you to replace the existing one.

---

## Supported source types

Eddy AI Chatbot can be trained on the following source types:

| Source | Description |
|---|---|
| **Knowledge base** | Your existing documentation articles |
| **Website** | Content from your website via Crawl Links, Sitemap, or individual Webpages |
| **Text** | Custom text entries written directly in the portal |
| **FAQ** | Question-and-answer pairs entered manually |
| **File** | Uploaded documents in DOC, DOCX, PDF, MD, or TXT format |
| **Zendesk** | Support ticket data from a connected Zendesk account |
| **Freshdesk** | Support ticket data from a connected Freshdesk account |

You can connect one or multiple source types to a single chatbot.

---

:::(Info) (<span class="fa-regular fa-circle-exclamation" data-type="icon"></span> NOTE)
If adding content or retraining/resyncing causes you to exceed the storage limit, you will see an error message. Contact your Customer Success Manager to increase storage.
:::

---

## Best practices

- **Start with your knowledge base** — if you already have documentation, add it as the first source so the chatbot has a solid, verified foundation.
- **Use the Playground before publishing** — test the chatbot with real user questions to verify accuracy before it goes live.
- **Apply ticket filters when connecting Zendesk or Freshdesk** — review ticket filters and content selection settings before integration, especially if customer tickets may contain personally identifiable information (PII). Images and non-text attachments are not ingested.
- **Monitor performance in Eddy Analytics** — navigate to the **Eddy Analytics** page and select **Chatbots** as the source to track user interactions and identify areas for improvement.
- **Retrain after major content updates** — for sources that do not sync instantly (such as Zendesk and Freshdesk), use **Retrain chatbot** to reflect changes immediately rather than waiting for the daily auto-sync.

---
## FAQ

<div class="faq-wrapper" data-type="details-wrapper">
  <details open>
    <summary><p>How many sources can I add to my chatbot?</p></summary>
    <div data-type="details-content">
      <p>You can add an unlimited number of sources, provided the total storage does not exceed your chatbot's limit (40 MB by default). Contact your Customer Success Manager to increase storage.</p>
    </div>
  </details>
  <button class="details-arrow" type="button"></button>
</div>

<div class="faq-wrapper" data-type="details-wrapper">
  <details>
    <summary><p>How often do sources sync?</p></summary>
    <div data-type="details-content">
      <p>Knowledge base, Text, FAQ, and File sources sync instantly when added or updated. Zendesk and Freshdesk sync daily automatically and can be manually resynced up to 2 times per day. To resync all sources at once, use <strong>Retrain chatbot</strong> (available up to 2 times per day).</p>
    </div>
  </details>
  <button class="details-arrow" type="button"></button>
</div>

<div class="faq-wrapper" data-type="details-wrapper">
  <details>
    <summary><p>Can I have multiple chatbots active on the same website?</p></summary>
    <div data-type="details-content">
      <p>No. Only one chatbot or widget can be active per website domain. If you try to launch another chatbot on the same domain, you will be prompted to replace the existing one.</p>
    </div>
  </details>
  <button class="details-arrow" type="button"></button>
</div>

<div class="faq-wrapper" data-type="details-wrapper">
  <details>
    <summary><p>Can I create separate chatbots for different brands or products?</p></summary>
    <div data-type="details-content">
      <p>Yes. You can purchase additional chatbots per project — useful when managing multiple brands, products, or websites. Each chatbot is priced individually. Contact your Customer Success Manager to set this up.</p>
    </div>
  </details>
  <button class="details-arrow" type="button"></button>
</div>

<div class="faq-wrapper" data-type="details-wrapper">
  <details>
    <summary><p>How are AI chatbot credits used?</p></summary>
    <div data-type="details-content">
      <p>Credits are not restricted to a single team member. Multiple users can interact with the chatbot simultaneously, and credit usage is based on overall consumption rather than per-user access. Each query submitted through the chatbot consumes 1 AI assistive search credit.</p>
    </div>
  </details>
  <button class="details-arrow" type="button"></button>
</div>

<div class="faq-wrapper" data-type="details-wrapper">
  <details>
    <summary><p>Does ticket integration ingest images or attachments?</p></summary>
    <div data-type="details-content">
      <p>No. When connecting Zendesk or Freshdesk, only textual ticket content is processed. Images and non-text attachments are not ingested as part of chatbot training. If customer tickets include PII, review your ticket filters and content selection settings before integration.</p>
    </div>
  </details>
  <button class="details-arrow" type="button"></button>
</div>

<div class="faq-wrapper" data-type="details-wrapper">
  <details>
    <summary><p>What is the Chatbot Key used for?</p></summary>
    <div data-type="details-content">
      <p>The Chatbot Key is a unique identifier used in the embed code to link your chatbot to your website. It is generated automatically when you create a chatbot. If you regenerate the key due to a security concern, the previous embed code stops working and must be replaced on your website with the updated one.</p>
    </div>
  </details>
  <button class="details-arrow" type="button"></button>
</div>

<div class="faq-wrapper" data-type="details-wrapper">
  <details>
    <summary><p>What happens to my existing chatbot configuration?</p></summary>
    <div data-type="details-content">
      <p>If you were using the chatbot before February, all existing configurations, sources, and content remain fully intact. New source types introduced in the January release are locked by default for existing chatbots. Contact your CSM to enable additional sources.</p>
    </div>
  </details>
  <button class="details-arrow" type="button"></button>
</div>

<div class="faq-wrapper" data-type="details-wrapper">
  <details>
    <summary><p>How do I know if my chatbot is working correctly?</p></summary>
    <div data-type="details-content">
      <p>Test your chatbot in the Playground before publishing. Ask various questions and review the responses to verify accuracy. You can also monitor user interactions by navigating to the <strong>Eddy Analytics</strong> page and selecting <strong>Chatbots</strong> as the source.</p>
    </div>
  </details>
  <button class="details-arrow" type="button"></button>
</div>

<!-- PRIVATE NOTE (not for publication):
- Storage limit increases are available at additional charge — contact Customer Success Manager.
- Additional chatbots per project are available at additional charge; pricing varies based on storage requirements and usage.
- Pricing for storage is based on individual requirements.
- Each query consumes 1 AI assistive search credit.
-->