--- title: "Drive-portal search" slug: "drive-full-portal-search" description: "The Drive - Full portal search acts as a dedicated space to search through the files from the entire Drive on the project." tags: ["Search", "Full portal search", "Drive full portal search "] updated: 2026-08-31T06:42:53Z published: 2026-08-31T06:42:53Z canonical: "docs.document360.com/drive-full-portal-search" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.document360.com/llms.txt > Use this file to discover all available pages before exploring further. # Drive-portal search The **Drive - Full portal search** lets you search across all files stored in your project's Drive from a single, dedicated search interface. Instead of browsing folder by folder, you can locate any file instantly by keyword, then filter results by type, status, uploader, tags, or upload date — making it easy to find, audit, and manage Drive assets at scale. --- ## When to use Drive - Full portal search - **Locate a specific file quickly** — search by name or keyword across the entire Drive without manually navigating folders. - **Audit file usage** — find which articles or category pages reference a particular file using the **View dependencies** option. - **Filter by file type or uploader** — narrow large result sets when multiple team members upload files regularly. - **Manage starred or deleted files** — surface files by status without leaving the search interface. --- ## How to search Drive across the full portal 1. Click the **Search** () field in the top navigation bar. NOTE Press the **Escape** key to close the search overlay at any time. 2. From the **Search all** dropdown to the left of the search bar, select **Drive**. ![Drive full portal search results showing file list with name, dependencies, updated on, updated by, size, and tags columns.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/portal%20search%20bar.png) 3. Type your search keyword in the search bar. The results matching the keyword appear in **List view**. NOTE Switch from **List view** to **Grid view** by clicking the grid () icon to the right of the **Filter** option below the navigation bar. 4. Review the file details displayed for each result: | Column | Description | | --- | --- | | **Name** | File name | | **Dependencies** | Number of articles or category pages using this file | | **Updated on** | Date the file was last modified | | **Updated by** | Team member who last updated the file | | **Size** | File size | | **Tags** | Tags applied to the file | 5. Click the file name or the eye () icon to the right to open the **File details** pane. The **File details** pane shows the file's location, size, type, uploaded date, uploaded by, and any applied tags. 6. Click **View dependencies** to see every article or category page where the file is used. Clicking a dependent article or category page opens it directly in the Editor. --- ## Filtering search results After running a search, use the **Filter** options to narrow results: | Filter | Options | Notes | | --- | --- | --- | | **Status** | All files, Deleted files, Starred files | Default is **All files** | | **Type** | Images, Word, Excel, PPT, PDF, ZIP, Video, Audio, Others | Multiple types can be selected | | **Uploaded by** | Team member accounts | Filter by one or more uploaders | | **Tags** | Any tag applied in Drive | Use the search bar within the filter to find tags; multiple tags can be selected | | **Uploaded** | 7 days, 30 days, 3 months, 1 year, Custom date range | Filters by upload date | Once your filter selections are set, click **Apply**. To remove all filters and reset the search, click **Clear**. --- ## Best practices - **Use specific keywords** — searching by a partial file name or a unique term returns more targeted results than broad keywords. - **Check dependencies before deleting** — always click **View dependencies** to confirm a file is not referenced in any article before removing it from Drive. - **Apply tags consistently** — teams that tag files on upload benefit from faster, more precise tag-based filtering during searches. - **Use the Type filter for audits** — when reviewing media assets, filter by **Images** or **Video** to isolate specific asset categories quickly. --- ## FAQ **Can I search for deleted files using Drive - Full portal search?** Yes. In the **Status** filter, select **Deleted files** to display only files that have been deleted from the Drive. **Can I select more than one file type when filtering results?** Yes. The **Type** filter allows you to select multiple file types at the same time — for example, **Images** and **PDF** simultaneously. ## Related - [Portal search](/full-portal-search.md)