--- title: "Edit user group" slug: "edit-user-group" description: "Edit user groups in the Knowledge base portal by updating roles, associating users, and renaming groups with simple steps for effective management." updated: 2026-06-24T04:29:02Z published: 2026-06-24T04:29:02Z canonical: "docs.document360.com/edit-user-group" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.document360.com/llms.txt > Use this file to discover all available pages before exploring further. # Edit user group Editing a user group in Document360 lets you update the group's name, description, project role, content role and access, and associated users. Changes to a group's roles apply immediately to all users associated with that group, so you can update permissions for an entire team in a single operation. --- ## When to edit a user group - A team's responsibilities have changed and their project role or content access needs to be updated. - You need to add new team members to an existing group. - The group's name or description no longer reflects its purpose. - You need to adjust which workspaces, languages, or categories the group can access. --- ## Before you begin - You must have the **Project Owner** or **Admin** role in the knowledge base portal. - Be aware that changes to a group's project role or content role apply immediately to **all users** associated with that group. --- ## How to open the user group for editing 1. Navigate to **Settings** () > **Users and security** in the left navigation bar in the knowledge base portal. 2. In the left navigation pane, navigate to **Users and groups**. By default, the **User** tab will be selected. 3. Navigate to the **User groups** tab. A list of existing user groups will appear. 4. Hover over the desired user group and click the **Edit** () icon. The user group page will appear. User group details page showing associated users, project role, and content role sections.

NOTE
Click the preview () icon to view the portal role and content role.

--- ## Add an associated user 1. In the **Associated users** pane, click **View all** if needed to associate another user. 2. In the **Edit user group** panel, the **Associated users** section will appear. 3. In the User dropdown, search for the desired user and select the checkbox. 4. Click **Update**. --- ## Update the project role 1. In the **Project role** section, assign the desired portal role for the group. 2. Click **Update**. --- ## Update the content role and access 1. In the **Content role & access** section, assign the desired content role and content access for the group.

NOTE
In the content access section, if you have selected Workspace/Language or Category, specify which workspace/language or which category the group has access to.

2. Click **Update**. --- ## Rename a user group 1. Navigate to **Settings** () > **Users and security** in the left navigation bar in the knowledge base portal. 2. In the left navigation pane, navigate to **Users and groups**. 3. In the **User groups** tab, hover over the desired user group and click the **Edit** () icon. 4. Hover over the user group name and click the **Edit** () icon. 5. Update the **Name** and **Description** fields. 6. Click **Update**. --- ## Limits and limitations | Limit | Detail | |---|---| | Immediate effect | Changes to a group's project role or content role apply immediately to all associated users. | | Workspace/Language and Category access | When using **Workspace/Language** or **Category** access, you must specify which workspace, language, or category applies. | --- ## Best practices - Review the full list of associated users before changing a group's project role or content role. The change applies to every user in the group immediately — verify that all members should receive the updated permissions. - Use **Add another content role** if the group needs different access levels for different categories rather than restructuring into multiple groups. - Keep group names and descriptions up to date. A group named "Q1 Writers" that is still active in Q3 will cause confusion during access audits. - Make one type of change at a time (role, access, or membership) and confirm it before making the next. This makes it easier to identify if something does not look right after saving.