---
title: "Export all articles"
slug: "export-bulk-operations"
description: "Export the data available on the \"All articles\" page into a CSV file and share it. This comes in handy when you want to extract an article list and send it over. "
tags: ["Bulk operations"]
updated: 2026-07-10T05:57:41Z
published: 2026-07-10T05:57:41Z
canonical: "docs.document360.com/export-bulk-operations"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.document360.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Export all articles

You can export the full article list from the **All articles** page as a CSV file. The export includes each article's title, category, status, date, and URLs — useful for content audits, progress tracking, or sharing article lists with stakeholders.

---

## When to export articles

- Export the full article list to review coverage, identify gaps, or track article statuses across your workspace during a content audit.
- Share a snapshot of your knowledge base articles with managers or stakeholders without giving them portal access.
- Filter by contributor, category, or date before exporting to get a focused list for sprint planning or content reviews.

---

## Export the article list

1. Navigate to **Documentation** () in the left navigation bar.
2. Click **All articles** () in the left navigation pane.
3. Use the **All articles** dropdown to filter by status, or click the **Filter** () button to apply additional filters. To know more, read [Filter articles](https://docs.document360.com/docs/filter-bulk-operations).
4. Click the **Export** () button next to the filter.

![All articles page showing the Export button](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/all%20articles%20-%20export.png)

The file downloads to your device in **.csv** format.

---

## What is included in the exported file

The CSV file includes the following fields for each article:

| Field | Description |
| --- | --- |
| **Article title** | The title of the article. |
| **Category title** | The category the article belongs to. |
| **Article status** | The current status: Draft, Published, Unpublished, and so on. |
| **Date** | The last updated date. |
| **Portal URLs** | The article's URL in the knowledge base portal. |
| **Site URLs** | The article's URL on the knowledge base site. |

![Sample exported CSV file showing article titles, categories, statuses, and URLs](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/1_ScreenShot-Export_articles.png)

 NOTE

The CSV file can be opened with Microsoft Excel, Google Sheets, Open Office, Notepad, or any CSV-compatible application.

---

## Best practices

- Apply filters before exporting. The export reflects whatever is currently shown in the All articles list. Apply filters first to get a focused, relevant export rather than exporting everything and filtering in the spreadsheet.
- Use Date and Status filters together for periodic reports. Combining a date range with a specific status, for example Published articles from the last 30 days, gives you a clean snapshot for regular reporting.
- Export by category for team handoffs. When handing off a section of the knowledge base to another team or contributor, filter by category before exporting so they receive only the articles relevant to them.

---

## FAQ

**Can I export draft articles?**

Yes. Use the **All articles** dropdown to filter by **Draft** status, then optionally apply a **Category** filter to narrow it down further. Click **Export** to download the filtered list as a CSV.

**Does the export include replicated articles?**

No. Replicated articles are not included in the All articles page or CSV export. Only source articles appear in the export.

**How do I retrieve article titles and their URLs programmatically?**

Use the [{{ glossary.API}} endpoint to get all article lists →](https://apidocs.document360.com/apidocs/project-version-articles) to retrieve article titles and URLs programmatically. The Project Version ID required for the query can be found using the [Get Project Versions endpoint →](https://apidocs.document360.com/apidocs/get-project-versions)