---
title: "Lists"
slug: "lists"
description: "Organize content effectively with the Advanced WYSIWYG editor's bullet, numbered, multilevel lists, and checklists for clear presentation and tracking."
updated: 2026-07-10T09:55:26Z
published: 2026-07-10T09:55:26Z
canonical: "docs.document360.com/lists"
---
> ## Documentation Index
> Fetch the complete documentation index at: https://docs.document360.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Lists
The Advanced WYSIWYG editor supports four types of lists to help you organize and present content effectively.
| List type | Use when |
|---|---|
| [Bullet List](#bullet-list)| Items have no inherent order or sequence. |
| [Numbered List](#numbered-list)| Items follow a specific sequence, such as steps in a procedure. |
| [Multilevel List](#multilevel-list) | Items are hierarchical, such as nested steps or an outline. |
| [Check List](#checklist) | Items represent tasks or options that users can mark as complete or incomplete. |
---
## Ideal use cases
- Use a bullet list for features, prerequisites, or options where order does not matter
- Use a numbered list for step-by-step procedures where sequence is critical — for example, installation steps or troubleshooting flows
- Use a multilevel list with Hierarchical Numeric format for {{ glossary.API}} documentation or technical specifications where each sub-item must be uniquely identifiable (for example, 1.2.1)
- Use a checklist at the end of a setup guide so readers can track which steps they have completed
- Use the Continue numbering option when a screenshot or code block interrupts a numbered procedure, to ensure the list reads as one continuous sequence
---
## Bullet list
A bullet list presents items as an unordered set. Use it when the order of items does not matter, such as a list of features, requirements, or options.
### Creating a bullet list
In a paragraph block, type `-` or `*` followed by a space. The editor automatically converts the paragraph into a bullet list item. You can also use the slash command `/bullet list`, or select existing content and press `Ctrl + Shift + 8`.
### Bullet symbol styles
When you increase the indentation level of a bullet list item, the symbol changes according to the following cycling sequence.
| Level | Shape |
|---|---|
| 1 (top level) | Disc |
| 2 | Circle |
| 3 | Square |
| 4+ | Repeats from Disc |
To increase indentation, press `Tab`. To decrease indentation, press `Shift + Tab`.
---
## Numbered list
A numbered list presents items in a defined sequence, with each item preceded by a number or letter. Use a numbered list for step-by-step procedures, ranked items, or any content where order is significant.
:::(Info) ( NOTE)
List formatting cannot be applied inside headings (H2, H3, or H4). Headings will not convert into lists.
:::
### Creating a numbered list
In a paragraph block, type a prefix such as `1.` followed by a space. The editor converts the paragraph into a numbered list item in the corresponding style. You can also type `/numbered list` and hover over **Numbered list** in the slash menu to preview and select from available styles, or select existing content and press `Ctrl + Shift + 7` or `Ctrl + Shift + O`.
By default, a new numbered list starts at `1.` and increments as `1., 2., 3.,` and so on.
The following prefixes are available.
| Prefix | Resulting style |
|---|---|
| `1.` | Numeric — 1., 2., 3. |
| `a.` | Lowercase alphabetic — a., b., c. |
| `A.` | Uppercase alphabetic — A., B., C. |
| `i.` | Lowercase Roman — i., ii., iii. |
| `I.` | Uppercase Roman — I., II., III. |
| `(α).` | Greek lowercase — α., β., γ. |
| `1)` | Numeric with parentheses — 1), 2), 3) |
| `a)` | Lowercase alphabetic with parentheses — a), b), c) |
| `i)` | Lowercase Roman with parentheses — i), ii), iii) |
### Numbered list styles
The following nine styles are available for numbered lists.
| Format | Example | Description |
|---|---|---|
| Numeric | 1., 2., 3. | Standard Arabic numerals. Use for sequential steps or ranked items. |
| Lowercase alphabetic | a., b., c. | Lowercase English letters. Use for sub-items or alternative options. |
| Uppercase alphabetic | A., B., C. | Uppercase English letters. Use for major sections or formal outlines. |
| Lowercase Roman | i., ii., iii. | Lowercase Roman numerals. Common in legal and academic documents. |
| Uppercase Roman | I., II., III. | Uppercase Roman numerals. Use for top-level sections in formal documents. |
| Greek lowercase | α., β., γ. | Lowercase Greek letters. Use for mathematical or scientific content. |
| Numeric (parentheses) | 1), 2), 3) | Arabic numerals with a closing parenthesis. Use for inline enumeration. |
| Lowercase alpha (parentheses) | a), b), c) | Lowercase letters with a closing parenthesis. |
| Lowercase Roman (parentheses) | i), ii), iii) | Lowercase Roman numerals with a closing parenthesis. |
### Adjusting indentation
Press `Tab` to increase the indentation level of a numbered list item. Each press moves the item one level deeper and changes its numbering style. Press `Shift + Tab` to move the item one level up. Adjusting the indentation will activate the [multi-level list formatting](#multilevel-list).
**Ordered list cycling sequence:** Numbers (1.) → Lowercase Letters (a.) → Lowercase Roman (i.) → repeats
---
### Continuing a numbered list after a break
When you insert a block element such as an image, table, page break, or code block within a numbered list, a spark **(⚡)** icon appears next to the first list item that follows the break. Select the icon to choose one of the following options.
- **Continue numbering** — Resumes numbering from where the previous list left off and preserves the existing indentation. Use this when the items before and after the break belong to the same sequence.
- **Restart numbering** — Starts a new list from `1.` and resets the indentation. Use this when the items after the break represent an independent list.
- **Set numbering value** — Starts the list at a custom number. Enter the value directly or use the `up/down` arrows to adjust it. This option retains only the first-level indentation.
:::(Info) ( NOTE)
The spark (⚡) icon appears only next to the first list item immediately after a break or block element. It does not appear for subsequent items in the same list segment.
:::
---
### Reordering list items using drag and drop
You can drag content blocks to new positions within a numbered list. When you move a block, the editor prompts you to update the numbering to reflect the new order.
**Example:** If Block A and Block B are numbered items and you drag an unnumbered Block C between them and select **Continue numbering**, the list updates to the order A, C, B with numbering adjusted to reflect the new sequence.
---
## Multilevel list
A multilevel list represents hierarchical content using nested levels, where each level has its own numbering style. Use multilevel lists for structured procedures with sub-steps, technical specifications, or document outlines where items must show parent-child relationships.
### Creating a multilevel list
Type `/multi-level list` in a paragraph block and hover over **Multi-level list** in the slash menu to preview and select from the available formats. You can also create a numbered list using any method, then press `Tab` on any item to nest it one level deeper.
### Multilevel list formats
Three multilevel list formats are available.
**Numeric → Alphabetic → Roman**
The first level uses numbers, the second uses lowercase letters, and the third uses lowercase Roman numerals. This format suits instructional content with sequential steps that contain sub-steps.
**Example:**
- 1. Step one
- a. Prepare the environment
- i. Install required packages
- 2. Step two
### Hierarchical numeric
Each sublevel extends the numbering using decimal notation (for example, `1.`, `1.1`, `1.2`, `1.2.1`). Use this format for technical specifications, project plans, or documentation where items must be uniquely referenceable by number.
**Example:**
- 1. Project Setup
- 1.1 Create folders
- 1.2 Configure settings
- 1.2.1 Update the config file
- 2. Deployment
**Numeric (Parentheses) → Alphabetic (Parentheses) → Roman (Parentheses)**
Uses numbers, letters, and Roman numerals, each followed by a closing parenthesis. Use this format in forms or legal documents where a parenthesized style is preferred.
**Example:**
- 1) User registration
- a) Enter personal details
- i) Validate the input
- 2) Confirmation
### Hierarchical Numeric (Parentheses)
Combines hierarchical decimal numbering with a closing parenthesis at each level. This is a variant of Hierarchical Numeric for contexts where parenthesized numbering is a style requirement.
**Example:**
- 1) Installation
- 1.1) Download the setup file
- 1.2) Run the installer
- 1.2.1) Accept terms and conditions
- 2) Finish setup
### Adjusting indentation in multilevel lists
Press `Tab` to nest an item one level deeper. Press `Shift + Tab` to promote it one level up. The numbering style at each level is determined by the selected multilevel format.
:::(Info) ( NOTE)
Indentation levels cycle through predefined styles. The cycling sequence restarts from the beginning after the last style in the sequence has been used.
:::
---
## Checklist
A checklist presents items as tasks or options, each preceded by a checkbox that can be marked as complete or incomplete. Use a checklist for to-do items, task tracking, acceptance criteria, or any content where readers need to indicate completion status.
### Creating a checklist
In a paragraph block, type `[]` followed by a space. The editor converts the paragraph into an unchecked checklist item. You can also type `/check list` to insert a checklist using the slash command.
### Using checkboxes
Each checklist item displays a checkbox to the left of the text.
- **To mark an item as complete**, select the checkbox. The item is checked and the text is styled to indicate completion.
- **To mark an item as incomplete**, select the checkbox again to uncheck it.
.png)
#### Converting an existing list to a checklist
To convert a bullet list or numbered list to a checklist, select all the list items, then use the toolbar to apply the checklist format. Existing item text is preserved; checkboxes are added automatically.
---
### Best practices
- Match the list type to the content — use numbered lists only when order matters, and bullet lists when it does not.
- Keep list items parallel in structure — start each item with the same part of speech (for example, all verbs or all nouns).
- Avoid nesting more than three levels deep in multilevel lists — deeper nesting makes content harder to scan.
- Use **Set numbering value** when you need to reference a specific step number elsewhere in the article, to ensure numbering stays consistent even if items are added or removed.
- Convert existing bullet or numbered lists to checklists for task-oriented content rather than rebuilding them from scratch.
