--- title: "Move articles" slug: "managing-articles" description: "Manage your knowledge base effectively with Document360's tools for creating, editing, and organizing articles for a user-friendly experience." tags: ["Articles", "Managing articles"] updated: 2026-08-24T08:47:11Z published: 2026-08-24T08:47:11Z canonical: "docs.document360.com/managing-articles" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.document360.com/llms.txt > Use this file to discover all available pages before exploring further. # Move articles Moving an article relocates it to a different category or workspace. When you move an article, it is removed from its current location and placed in the destination. Unlike cloning, which creates a copy, or replicating, which creates a reference, a move is permanent. --- ## When to move an article - An article was created in the wrong category and needs to be placed in the correct location. - You are reorganizing your knowledge base and articles need to reflect the updated category hierarchy. - An article belongs to a different product, version, or audience and needs to be moved to another workspace. --- ## Move an article 1. Navigate to **Documentation** () in the left navigation bar. 2. Hover over the article in the **Categories & Articles** pane and click the **More** () icon. 3. Select **Move** (). 4. In the **Move article** panel, configure the following: | Field | Description | | --- | --- | | **Workspace** | Select the destination workspace. | | **Category** | Select a category in the destination workspace. | | **Auto update referenced links** | Enable to automatically update internal links in the article content to reflect the new destination. | 1. Click **Move**. ![](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/move.png) NOTE - Security restrictions from the destination workspace and category are applied to the moved article. - **Auto update referenced links** option only appears when you move the category/article to another workspace. ### Other ways to move an article - **Drag and drop:** Hover over the article in the **Categories & Articles** pane. When the drag handle () appears, drag it to the new location. Works within the same workspace only. - **From a Folder or Index category (single article):** Hover over the article inside the category, click the **More** () icon, and select **Move** (). Configure the panel and click **Move**. - **From a Folder or Index category (multiple articles):** Select the checkboxes for the articles you want to move, then click the **Move** () icon. Configure the panel and click **Move**. - **From the All articles page:** Navigate to **Documentation** () > **All articles** (). Select the articles and click **Move to** (). Configure the panel and click **Move**. --- ## What happens when you move an article - The article is removed from its current location and placed in the destination category or workspace. - Internal links in the article content may break if moved across workspaces. Enable **Auto update referenced links** to update them automatically. - Security restrictions from the destination workspace or category are applied to the moved article. - If the article has replicated versions in other categories, those references remain and continue to point to the article in its new location. NOTE During a collaborative editing session, if another contributor moves the article: - If you have edit access to the article's new location, you'll see a message showing who moved the article, and you can continue editing. The category tree updates after you refresh the page. - If you don't have edit access to the new location, you'll see a message that the article was moved and you can no longer edit it. You'll then be redirected to the next available article. - If you only have view access to the new location, you'll see a message that the article was moved and is now view-only. You'll be taken to the published version if one exists. Otherwise, you'll see the draft in view-only mode. Collaborative editing is rolled out in phases, so if you don’t see it yet, it’s on its way. --- ## Move vs. clone vs. replicate | | Move | Clone | Replicate | | --- | --- | --- | --- | | **Original location** | Removed | Stays in place | Stays in place | | **Result** | Article exists only in the new location | Independent copy in the new location | Same article appears in multiple locations | | **Content sync** | N/A | No — changes do not sync | Yes — updates to the source reflect everywhere | | **Use when** | Permanently relocating content | You need an independent copy | You want the same content in multiple categories | --- ## Best practices - Enable **Auto update referenced links** when moving across workspaces to prevent broken internal links. - Check for replicated versions before moving. If the article is replicated to other categories, those references will update to the new location automatically. - Verify security settings at the destination before moving. The article will inherit the access restrictions of the destination workspace or category. --- ## FAQ **Can I move an article to a different workspace?** Yes. Use the **Workspace** field in the Move panel to select a different destination workspace. **What does Auto update referenced links do?** When enabled, Document360 automatically updates all internal links within the article content to reflect the new destination workspace or category. This prevents broken links after a cross-workspace move. Enable this option whenever moving articles across workspaces. **What happens to replicated versions of an article when I move it?** Replicated versions continue to reference the article at its new location. Moving the source article does not break the replication — the replicated versions automatically reflect the new location. **Are security restrictions applied when moving to another workspace?** Yes. Security restrictions from the destination workspace and category are applied to the moved article. **Can I move articles from one project to another?** The built-in Move feature works within a project only and does not support moving articles across different projects. As a workaround, use the Export feature to save articles from the original project, then import them into the new one. Alternatively, manually copy and paste the content and re-upload any images to the destination project's Drive before inserting them. ## Related - [Create category](/managing-categories.md)