---
title: "Deprecating obsolete articles from your Documentation"
slug: "marking-articles-as-deprecated"
description: "An article can be marked as deprecated for various reasons like the core subject of the article has been removed, is not in use, modified to a different concept, or any other reason."
tags: ["Article settings"]
updated: 2026-04-06T09:42:06Z
published: 2026-04-06T09:42:06Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.document360.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Mark as deprecated

## What is a deprecated article

In the context of a knowledge base, a deprecated article is flagged as obsolete and may no longer be relevant or valuable for the reader. It is usually replaced by more up-to-date information. Articles may be marked as deprecated for various reasons, such as the core subject being removed, no longer in use, modified, or replaced with a different concept.

For instance, if a product feature is removed or significantly changed, you can mark the related article as deprecated. This helps readers avoid outdated information and redirects them to updated resources or newer articles.

### Mark as deprecated

Previously, the **Mark as deprecated** option was available at the workspace level. Now, this feature is available at the article or page category level, where the article will display a **Deprecated** status tag. Additionally, you can provide a custom deprecation message explaining the reason for deprecation and include hyperlinks to any alternate or updated versions of the article/page if applicable.

---

## Marking an article as deprecated

1. Navigate to **Documentation** (**) in the left navigation bar in the **Knowledge base portal**.
2. In the left navigation pane, navigate to the desired article.
3. Click the **More**(•••) icon in the article header and select **More article options**.
4. In the **Article settings** panel, select the **Mark as deprecated**tab.
5. Turn on the **Deprecated** toggle.
6. Enter the reason for deprecating the article in the text field. This message is optional and will be displayed on the Knowledge base site.
7. Use basic text formatting options like Bold (**), Italics (**), and Underline (**), or add Hyperlinks (**)****if needed.
8. Once done, click **Save**.

![Settings menu for marking an article as deprecated in Document360 interface.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Mark-as-deprecated.png)

---

## Marking multiple articles as deprecated

To mark multiple articles as deprecated in one instance, follow the steps below:

1. Navigate to **Documentation**(**) in the left navigation bar in the Knowledge base portal.
2. In the left navigation pane, click **All articles**.

A list of all articles will appear in the **All articles** page.
3. Select the articles you want to mark as deprecated.
4. Click the **More** (•••) icon and select **Deprecate**.

By default, the **Deprecate**toggle will be enabled.
5. Enter the **Deprecation message** in the text field.
6. Once done, click **Apply**.

![User interface showing article management with options to deprecate and download articles.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/marking-multiple-article-deprecate.png)

---

### Knowledge base site view

In the Knowledge base site, a deprecated article will display a **Deprecated** tag and a message at the top in a highlighted format with this icon - **.

![](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/3_Screenshot-KB_Site_view_of_Deprecated_article.png)

## Related

- [Attachments](/attachments.md)
- [Related articles](/related-articles.md)