---
title: "Integrating Pipedrive with Document360 using Zapier"
slug: "pipedrive-document360"
description: "Customer relationship management (CRM) is a technology for managing all your company’s relationships and interactions with customers and potential customers. The goal of a CRM is simple: Improve business relationships. A CRM system helps companies stay connected to customers, streamline processes, and improve profitability."
tags: ["Pipedrive", "Premium", "Zapier"]
updated: 2026-07-20T06:28:19Z
published: 2026-07-20T06:28:19Z
canonical: "docs.document360.com/pipedrive-document360"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.document360.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Integrating Pipedrive with Document360 using Zapier

Pipedrive is a deal-driven CRM that automatically tracks calls, emails, and sales activity across your pipeline. When your team adds new leads, contacts, or deals in Pipedrive, corresponding knowledge base articles — such as account briefs, product documentation, or onboarding guides — often need to be created in Document360 alongside them. By connecting Pipedrive and Document360 through Zapier, you can automate this: whenever a specified event occurs in Pipedrive, Zapier creates the corresponding article in your knowledge base automatically.

---

## When to use this integration

- Your sales team logs new deals or contacts in Pipedrive and needs a corresponding knowledge base article created in Document360 each time — for example, a deal-specific brief, a product guide, or an account summary.
- You want documentation to stay in step with your pipeline activity without requiring a manual handoff between your sales and documentation teams.
- You're building a documentation workflow where CRM deal events trigger content creation, ensuring your knowledge base reflects the current state of your sales operations.

---

## Before you begin

- You must be logged into your [Zapier account](https://zapier.com/app/dashboard).
- You must have a Pipedrive account with access to the pipeline you want to monitor.
- You must have your Document360 API token ready. To generate one, navigate to **Connections**  > **Extensions** , locate the **Zapier** tile, and click **Connect** to copy the token.

---

## Set up the Zap

### Step 1 — Create a new Zap

1. Log in to your [Zapier account](https://zapier.com/app/dashboard).
2. From the left navigation menu, click **Create** then select **Zaps**.
3. A new Zap is created with a **Trigger** and **Action** flow.

![Screen recording showing a new Zap being created in the Zapier dashboard with Trigger and Action flow](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/1_ScreenGif-Zapier_Google_Docs.gif)

### Step 2 — Connect Pipedrive as the trigger

![Zapier editor showing Pipedrive as the trigger and Document360 as the action](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/2_Screenshot-Connnecting_steps_Document360_Pipedrive.png)

1. In the **Trigger** field, choose **Pipedrive**.
2. In the **Trigger event** field, select the event that should trigger the Zap.

 NOTE

To change the trigger app later, click **Change** in the Trigger field.

1. Click the **Account** field — a Sign-in panel appears.
2. Enter your Pipedrive credentials and click **Allow and Install**. Zapier runs a test to confirm the trigger is correctly configured.

![Pipedrive sign-in panel in Zapier showing the Allow and Install authorization button](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/3_Screenshot-Pipedrive_Sign_in_credentials.png)

### Step 3 — Connect Document360 as the action

1. In the **Action** field, choose **Document360**.
2. On the Setup panel, select the desired event in the **Event** field.
3. Click the **Account** field — a Sign-in panel appears.
4. Enter your sign-in credentials and click **Allow**.

To generate the API token from Document360:

1. Navigate to **Connections**  > **Extensions**  in the left navigation bar of the Knowledge base portal.
2. On the **Zapier** extension tile, click **Connect**.

![Document360 extensions page showing the Zapier tile with the Connect option](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Zapier%20integration.png)

1. Click the **Copy**  icon to copy the token.

![Zapier token details popup in Document360 showing the generated API token and copy option](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Zapier%20token%20ID.png)

1. Head back to the Zapier panel and paste the API token into the field.
2. Click **Yes, Continue to Document360**.

![Zapier sign-in panel showing the Document360 API token field](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/5_Screenshot_Zapier_API_Token_Pasting%282%29.png)

1. You can find the connected Document360 project on the **Connect Document360 account** page. Click **Continue**.

### Step 4 — Map the fields

1. Map the required fields from Pipedrive to Document360:

| Field | Description |
| --- | --- |
| **Title** | Choose a suitable title from the available Pipedrive fields. |
| **Content** | Choose suitable content based on your business requirements. |
| **Version** | Select the workspace in your Document360 project where the article should be created. |
| **Language** | Choose the language within the selected workspace. |
| **Category** | Select the category under the chosen language where the article will be created. |
| **Publish** | Set to **True** to publish immediately. Set to **False** to save as a draft. |

 NOTE

The **Continue** button is only enabled after all required fields have been mapped.

1. Click **Continue**.

### Step 5 — Test and publish the Zap

1. In the test section, click **Test step**.
2. If successful, you will get the message *A Document was sent to Document360*.
3. In your Document360 portal, you'll find an article titled after the Pipedrive deal, located in the category you selected.
4. Head back to the Zapier setup panel and click **Next**, then click **Publish**.
5. Review or edit the trigger and action settings as needed. You will see a success message: **Your Zap is on**. Click **Manage your Zap** to go to the Zap overview page.

---

## Zap overview

Once active, you can view and manage the Zap from the Zapier dashboard. The overview page shows the trigger, action, and run history for the Zap.

![Zapier Zap overview page showing the Pipedrive to Document360 automation with run history](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/2_ScreenShot-Pipedrive.png)

---

## Delete a Zap

1. Navigate to the Zapier dashboard. A list of all existing Zaps is displayed on the overview page.
2. Click the **Zap actions** () icon to the right of the Zap you want to remove and click **Delete**. The Zap is permanently deleted.

---

## Best practices

- Set **Publish** to **False** when mapping fields so that Pipedrive-triggered articles land in Document360 as drafts. Deal titles and descriptions from Pipedrive are rarely formatted as publishable documentation — a review step ensures quality before the article goes live.
- **Map the deal title** to the Document360 article title field so each article name reflects the deal it corresponds to. This makes it easy to trace articles back to their Pipedrive source.
- **Choose a specific trigger event** that marks a meaningful point in your sales process — for example, a new deal being created or reaching a specific stage — rather than triggering on every Pipedrive activity, which could generate unwanted articles.