---
title: "Schedule publishing"
slug: "schedule-publishing"
description: "Schedule your articles effortlessly with Document360's publishing feature, ensuring timely content delivery and stress-free management."
updated: 2026-05-29T19:07:10Z
published: 2026-05-30T09:30:01Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.document360.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Schedule publishing

Document360 offers enhanced content management capabilities, including scheduling your drafted articles for publication at specific dates and times. By scheduling publications, you can plan your content calendar effectively, maintain consistency, and avoid last-minute publishing stress.

---

## Setting up schedule publishing

To schedule the publication of an article, follow the steps below:

1. Navigate to the article in the Knowledge base portal.
2. Select the **Workflow status** button.
3. Click **Publish later** in the **Workflow** dialog.

The **Publish later** dialog will appear.
4. Choose the **Date**, **Time,** and **Time zone**.
5. In the **Comment** field, add a comment of up to 160 characters. This is an optional field.
6. Click **Schedule**.

> [!NOTE]
> ** NOTE
> 
> The **Schedule publishing** feature is applicable for both articles & page categories.

![](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Schedule%20publishing%20new%20UI.gif)

---

## Editing a schedule publication

To edit a scheduled publication, follow the steps below:

1. Navigate to the desired article in the Knowledge base portal.
2. Click the **Scheduled** dropdown in the top right corner.
3. Click the **Edit** **schedule**(**) icon to perform the necessary changes in the publishing schedule.

The **Edit schedule**panel will appear.
4. Modify the **Date**, **Time** and **Time zone**, and add comments if needed.
5. Click **Schedule** to save the changes.

![Editing is disabled for a scheduled article in the Document360 interface.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/Edit%20schedule%20publishing.png)

> [!CAUTION]
> ** NOTE
> 
> To immediately publish a scheduled article, click the dropdown next to **Scheduled**dropdown and select **Publish**.

---

## Cancel schedule publishing

To cancel a scheduled publication, follow the steps below:

1. Navigate to the article in the Knowledge base portal.
2. Click on the **Scheduled** drop down.
3. Click on the **Cancel** **schedule**(**) icon to cancel the schedule publishing.

![Editing is disabled for a scheduled article in Document360's workflow interface.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/delete%20schdule%20publishing.png)

---

## Schedule publishing on multiple article

To schedule multiple articles at once, follow the steps below:

1. Navigate to **Documentation**(**) in the left navigation bar in the **Knowledge base portal**.
2. In the left navigation pane, navigate to **All articles**.

Alternatively, go to any index type category to publish its articles alone.
3. Select the desired articles and click the **Publish later** or **Publish** as needed.
4. Choose the **Date**, **Time** and **Time zone** in the **Publish later**panel.
5. Click **Schedule**.

Once scheduled, a **Publish later**will appear next to each article. Hovering over this ** icon will display the scheduled publishing date and time.

> [!CAUTION]
> ** NOTE
> 
> The publishing process will be initiated at the designated time. However, there might be a delay of a few seconds in publishing the selected articles.

![](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/schedule publishing.gif)

---

### FAQ

#### How to instantly publish an article that is already scheduled for publishing?

Once the article is scheduled, go to the **Scheduled**dropdown in the top right corner of your Knowledge base portal and click **Publish**.

#### Can I edit an article once it is scheduled for publishing?

No, you cannot edit an article after scheduling it for publishing. Once scheduled, a banner appears stating: “Editing is disabled for this article as it is scheduled to be published.” This means the scheduled article is not editable. However, you can cancel the scheduled publishing to make edits. This works similarly to forking a draft, except the forked draft has not yet been published.

#### Can I publish a scheduled article via the customer API?

No, scheduled articles in the Knowledge base portal cannot be published via the customer API.

#### What happens if I move a scheduled article to a different workspace? Will it remain scheduled?

No, the scheduled publishing time will be cleared once the article is moved to another workspace.