---
title: "Users & groups-portal search"
slug: "users-groups-full-portal-search"
description: "The Users & Groups - Full portal search page serves as a dedicated space to search team accounts, team account groups, readers, and reader groups in the knowledge base project."
tags: ["Full portal search", "Search ", "Users and groups portal search"]
updated: 2026-08-31T06:42:53Z
published: 2026-08-31T06:42:53Z
canonical: "docs.document360.com/users-groups-full-portal-search"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.document360.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Users & groups-portal search

The **Users & groups — Full portal search** page is a dedicated search interface within Document360 that lets you find users, user groups, readers, and reader groups across your knowledge base project from a single location. Instead of navigating to separate management pages, you can search by name and instantly view role details, login activity, and access permissions — then jump directly to the relevant management page from the results.

---

## When to use the Users & groups portal search

- Quickly locate a specific user or group without scrolling through full lists
- Check the portal role or content role of a team member
- Audit inactive team members or readers before a permission review

---

## How to search users and groups in the full portal

### Open the Users & groups search

1. Click the **Search** () field in the top navigation bar.

 NOTE

Press the **Escape** key to close the search screen.

1. From the **Search all** dropdown on the left of the search bar, select **Users & Groups**. ![The Users & Groups portal search results page showing the Users & groups and Readers & groups tabs with name, portal role, and login activity columns.](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/portal%20search%20bar.png)
2. Type your search keyword in the search bar.

The results appear under two tabs: **Users & groups** and **Readers & groups**.

---

### Work with Users & groups results

The **Users & groups** tab displays the name, portal role, and login activity for each matching user or group.

#### User

1. Click the desired user to open the **View access permissions** panel, which shows the portal role and content role.
2. Click **Manage permissions** at the top of the panel to open the User management page.

#### User groups

1. Click the desired user group to open the **View access permissions** panel, which shows the portal role and content role.
2. Click **View associated team members** to open the User group page.

---

### Work with Readers & groups results

The **Readers & groups** tab displays the name and login activity for each matching reader or reader group.

#### Readers

1. Click the desired reader to navigate to the **Readers** page.

#### Reader groups

1. Click **View associated readers** to view and manage the readers in the group and their content access.

---

## Filters

Use filters to narrow your search results after entering a keyword.

### Type

Filter by the entity type. The available options are:

| Option | Description |
| --- | --- |
| **All entity** | Displays all users, user groups, readers, and reader groups (default) |
| **User** | Displays only individual users |
| **User groups** | Displays only user groups |
| **Reader** | Displays only readers |
| **Reader Groups** | Displays only reader groups |

### Last logged in

Filter by the last login date. The available options are:

| Option | Description |
| --- | --- |
| **All** | No login date filter applied (default) |
| **7 days** | Logged in within the last 7 days |
| **30 days** | Logged in within the last 30 days |
| **3 months** | Logged in within the last 3 months |
| **1 year** | Logged in within the last year |
| **Custom date** | Specify a custom date range |

After selecting your filters, click **Apply**. To reset all filters and return to unfiltered results, click **Clear**.

---

## Best practices

- Use the **Type** filter before searching to narrow results when you know whether you're looking for a user, group, or reader — this reduces noise in large projects.
- Use the **Last logged in** filter to identify inactive users or readers who may need access reviewed or revoked.
- After opening the **View access permissions** panel, use **Manage permissions** (for users) or **View associated team members** (for user groups) to make changes without losing your search context.

---

## FAQ

  

**What is the difference between the Users & groups tab and the Readers & groups tab?**

    
    
      

The **Users & groups** tab shows portal contributors — people who create or manage content — along with their portal role and content role. The **Readers & groups** tab shows external readers who consume the knowledge base, along with their login activity.

    
  
  

  

**Can I edit user permissions directly from the search results?**

    
    
      

You cannot edit permissions inline from the search results. Click the user to open the **View access permissions** panel, then click **Manage permissions** to open the full User management page where changes can be made.

## Related

- [Portal search](/full-portal-search.md)