--- title: "Schedule publishing" slug: "schedule-publishing" description: "Schedule your articles effortlessly with Document360's publishing feature, ensuring timely content delivery and stress-free management." tags: ["Article Scheduling", "Publish Later", "Content Management"] updated: 2026-10-09T08:37:25Z published: 2026-10-09T08:37:25Z canonical: "docs.document360.com/schedule-publishing" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.document360.com/llms.txt > Use this file to discover all available pages before exploring further. # Schedule publishing Document360 lets you schedule articles and page categories to publish automatically at a specified date and time. Instead of having to be available at the exact moment content goes live, you can set it up in advance and let the platform handle the rest. Scheduling uses the same Publish confirmation dialog as publishing immediately, so you can configure tags, GEO/SEO, related articles, search visibility, and preferences before the scheduled version goes live. --- ## When to schedule publishing - You want to plan and queue articles ahead of time to maintain a consistent publishing cadence without manual intervention. - A product update, announcement, or feature documentation needs to go live at the same time as a release. - You need articles to publish outside working hours without someone available to click Publish. --- ## Scheduling methods Publish later (single article) Schedule from the article editor using the Workflow button. You can also edit or cancel the schedule from the same location. [Learn more →](/docs/schedule-publishing#schedule-a-single-article) Publish later (multiple articles) Bulk schedule from the All articles page or from a Folder or Index category. Useful for coordinated product releases. [Learn more →](/docs/schedule-publishing#schedule-multiple-articles) NOTE Schedule publishing is available for both articles and page categories. --- ## Schedule a single article You can open the Publish confirmation dialog with scheduling preselected in any of the following ways: - Click the **Workflow** button in the top-right corner of the editor, then click **Publish later**. - Click the **Workflow** button, click **Publish**, and in the **Overview** panel, set **Schedule publish** to **Later**. - In the category and article list, hover over the article, click the **More** () icon, and select **Publish later**, without opening the article. All paths open the same **Publish confirmation** dialog. 1. Navigate to the article in the knowledge base portal. 2. Click the **Workflow** button in the top-right corner. ![Publish confirmation dialog in Document360](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/publish-button-upd.png) 1. Click **Publish later**. The **Publish confirmation** dialog appears with **Schedule publish** set to **Later**. ![Publish confirmation dialog in the article editor showing the Overview panel](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/publish-later-upd.png) 1. In the **Overview** panel, configure the following: | Field | Description | | --- | --- | | **Timezone** | Select the applicable time zone. | | **Date** | Select the date for publishing. | | **Time** | Select the time for publishing. | | **Published article status** | Optionally set a status indicator (None, New, Updated, or a custom label) to apply once the article publishes. | | **Version visibility** | Optionally turn this on to display the version on the knowledge base site, and customize the version number. | | **Publish comment** | Optionally add a comment of up to 160 characters. | 1. Optionally, use the panel list on the left (**GEO/SEO**, **Tags**, **Related articles**, **Search visibility** and **Preferences**) to configure the rest of the article's publish settings. See [Publish confirmation dialog panel](/help/docs/publishing-an-article#publish-confirmation-dialog-panel) for details on each field. 2. Click **Schedule**. * --- ### Edit a scheduled publication 1. Navigate to the scheduled article in the knowledge base portal. 2. Click the **Scheduled** dropdown in the top-right corner. Hovering over the button shows the current scheduled date, time, and time zone. 3. Click **Edit schedule** (). The same **Publish confirmation** dialog reopens, pre-filled with the existing schedule and settings. Document360 re-scans the article for issues while the dialog loads. 4. Modify the **Timezone**, **Date**, **Time**, or any other panel as needed. 5. Click **Schedule** to save the changes. ![Publish confirmation dialog reopened for editing an existing schedule](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/edit%20schedule.png) NOTE - You can also manage a scheduled article from the category and article list, without opening it: hover over the article and click the **More** () icon to find **Publish now**, **Edit schedule**, and **Cancel schedule**. - To immediately publish a scheduled article without waiting for the scheduled time, click the **Scheduled** dropdown and select **Publish**. ### Cancel a scheduled publication 1. Navigate to the scheduled article in the knowledge base portal. 2. Click the **Scheduled** dropdown in the top-right corner. 3. Click the **Cancel schedule** () icon next to the scheduled date. The schedule is canceled, and the article returns to its previous Draft status. You can now edit the article or reschedule it. ![Scheduled dropdown showing the Cancel schedule option](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/cancel%20schedule.png) --- ## Schedule multiple articles 1. Navigate to **Documentation** () in the left navigation bar. 2. Click **All articles** () in the left navigation pane. Alternatively, go to any **Folder** or **Index** category to schedule its articles. 3. Select the articles you want to schedule. 4. Click **Publish later**. 5. Choose the **Date**, **Time**, and **Time zone** in the Publish later panel. 6. Click **Schedule**. Once scheduled, a **Publish later** indicator appears next to each article. Hovering over it displays the scheduled publishing date and time. ![All articles page showing bulk schedule publishing in action](https://cdn.document360.io/860f9f88-412e-4570-8222-d5bf2f4b7dd1/Images/Documentation/bulk-publish-all-articles.png) NOTE Publishing is initiated at the designated time. There may be a delay of a few seconds before all selected articles appear live. --- ## What happens when you schedule an article - The article enters a **Scheduled** status and a **Scheduled** dropdown appears in the top-right corner of the editor. - Editing is disabled for a scheduled article. A banner appears stating the article cannot be edited while scheduled. Click **Edit schedule** to reopen the Publish confirmation dialog, or cancel the schedule to make other changes. - Publishing is initiated at the designated time. There may be a delay of a few seconds for the article to appear live. - Any tags, GEO/SEO details, related articles, search visibility, and preference settings configured while scheduling are saved and applied when the article publishes. - A scheduled article cannot be published via the {{ glossary.API}}. It can only be published through the portal. - If a scheduled article is moved to a different workspace, the scheduled publishing time is cleared and must be set again. --- ## Best practices - Cancel the schedule before editing. Scheduled articles cannot be edited. If you need to make changes after scheduling, click Edit schedule to reopen the Publish confirmation dialog, or cancel the schedule, make your edits, then reschedule. - Configure tags, GEO/SEO, and related articles while scheduling. Since the full Publish confirmation dialog is available when scheduling, use Auto Fix! or the individual panels to finish these settings ahead of the go-live date instead of revisiting the article afterward. - Verify the time zone when scheduling, especially for teams across multiple regions. Document360 lets you set the time zone per schedule. - Use bulk scheduling for releases. When launching multiple articles as part of a product release, use the All articles page to schedule them all at once. - Reschedule after moving. If you move a scheduled article to a different workspace, the schedule is cleared. Set a new schedule after the move. --- ## FAQ **Can I edit an article after scheduling it?** Not directly. Once an article is scheduled, editing is disabled. A banner in the editor indicates that the article cannot be edited while scheduled. To adjust the schedule, tags, GEO/SEO, related articles, or other publish settings, click the **Scheduled** dropdown and select **Edit schedule** to reopen the Publish confirmation dialog. To edit the article content itself, cancel the schedule first, make your edits, then reschedule. **How do I publish a scheduled article immediately without waiting?** Click the **Scheduled** dropdown in the top-right corner of the editor and select **Publish**. The article will be published immediately. **Can I set tags, GEO/SEO, or related articles when scheduling an article, or only when publishing immediately?** Both. Publish later opens the same Publish confirmation dialog as publishing immediately, so the Overview, GEO/SEO, Tags, Related articles, Search visibility, and Preferences panels are all available while you schedule an article. **What happens to the schedule if I move the article to a different workspace?** Moving a scheduled article to a different workspace clears the scheduled publishing time. You will need to set a new schedule after the move. **Can I schedule page categories as well as articles?** Yes. Schedule publishing is available for both articles and page categories. **Can I publish a scheduled article via the API?** No. Scheduled articles cannot be published via the API. Publishing must be done through the knowledge base portal. ## Related - [Publish articles](/publishing-an-article.md) - [AI & search descriptions (GEO/SEO)](/seo-descriptions.md) - [Settings for interactive decision trees](/settings-for-interactive-decision-trees.md)