Drive in Document360 is a centralized cloud-based storage repository that lets customers store and manage all files. If you have already used any of the other tools such as Google Drive or OneDrive, getting used to all functions in Document360 Drive would be easy.
A file is a small unit in a system where the data is summarized. File types supported by Document360 are
- Image Files
- Microsoft PowerPoint PPT
- Microsoft Word Docs
A folder is a logical location where files, data, and documents are stored and organized on a drive in Document360.
Subfolder in Document360 drive is just a secondary folder you create inside the primary folder.
The recent folder is a default folder in the drive on your Document360. It is a dynamic folder populated with files and folders based on the latest addition or upload (The last 2 days).
A starred folder is a default folder found in the drive on your Document360. If you use a particular file or a folder often in your documentation, you can make it easier to retrieve and view in the drive with the Add to Starred feature.
When managing large quantity of files/folders, mishaps like accidental deletions are bound to happen.
To address it, 'Document360 drive' comes with the recycle bin. The name and the function are self-explanatory. When a user removes or deletes a file/folder, it will be moved to the recycle bin folder.
Every project comes with a default 'Images' folder in Drive, which includes three sub-folders: Documentation, Settings, and Home page builder.
Images, Settings, Home Page Builder, and Documentation are system folders. You can identify these folders by the shield symbol on the folder icon.
An Editor folder is the default folder in the Drive, where all the image files uploaded directly from the documentation editor using the Insert image option are saved. Previously, the Documentation system folder was set as the default editor folder and could not be changed.
The grid view is a tabled view of a data source in your drive.
List view is used to group several data in a vertically scrollable list. List view is used for a quick visit.
A file picker is an option that you find inside the insert image option on the editor. The file picker represents the drive storage in Document360. The images input through the file picker will be the right size regardless of the type of file a user uploads either from the application (drive) or their local devices.
Download(ing) is a process of receiving data or files from your Document360 drive to your local system over the network. You can download either files or folders to your system.
Upload is simply the opposite of the download. While uploading, you are sending data from your device to the Document360 drive through the internet.
Replace is used to change one file with another. You can only replace files if the old and new file format is the same (ex. .pdf file with .pdf file and not .pdf file with .docx file). In the case of image files, the image dimensions can vary.
Dependencies are a state of being dependent on something( File dependencies are a common factor). It shows the list of articles where a file is present.
Tags are a crowd-sourced keyword(s) of metadata. It is used as an identifier label for the content and as a contribution to increasing searchability inside the knowledge base.