WYSIWYG (What You See Is What You Get) is also known as HTML editor. It is one of the two editor options available in Document360. This editor allows you to view content precisely as it will appear on a published Article/category page on the Knowledge base site.
You cannot switch to the Markdown editor from the WYSIWYG editor. The articles switched from the Markdown editor to the WYSIWYG editor cannot be returned to the Markdown editor again.
But you can switch to the WYSIWYG editor from the Markdown editor.
Know more →
The WYSIWYG toolbar is similar to toolbars in other word-processing applications, such as Word or Google Docs.
There are five categories of options in the toolbar, and some additional formatting options available outside of the toolbar space.
1. Heading option
2. Text formatting
3. Paragraph formatting
4. Insert option
5. Other option
6. Additional formatting option
1. Heading options
The below heading options are available:
- Heading 2
- Heading 3
- Heading 4
2. Text formatting
The below text styling options are available:
- Bold: To Bold the text
- Italic: To Italicize the text
- Underline: To Underline the text
- Strikethrough: To Strikethrough the text
- More text: To update Font size, Font family, Text color, Background color, Subscript, Superscript, and Clear Formatting
3. Paragraph formatting
The below paragraph formatting options are available:
- Unordered list: Make a list denoted with the following symbols - •, ○, ◘. Disc and Default symbols are the same
- Ordered list: Make a list denoted with numbering for each item. You can use numbers, alphabets, Roman numerals, and Greek numerals. Default refers to numbers
- More paragraph: To update alignment, line height of paragraphs, indentations, and quote text
4. Insert options
The below insert options are available:
- Insert link: Add a hyperlink from a provided URL or a Knowledge base article to the selected text
For example, you can add an article reference to understand the content better. Read more →
- Insert codeblock: To add a Code block to your article
- Insert image: To insert an image from the URL, local storage, or Drive
For example, you can add a screenshot of the user interface to understand the product better. Read more →
- Insert file: To insert a File from the Drive
For example, you can add a word or PDF file to understand the product better. Read more →
- Insert callouts: To insert an editable blue info box, yellow warning box, and red error box
For example, you can add additional information in the blue info box, important information in the yellow warning box, and essential information in the red error box.
- Private notes: To insert an editable purple internal comment box that will only be visible to logged-in team members
For example, you can add internal feedback to the respective team members. Read more →
- Insert LaTeX: To add expressions and equations
Click the Insert LaTeX option and a Insert latex expression window appears
Type in your desired LaTeX syntax and click Insert
Click here to view the basic latex commands used in latex syntax
How to edit the latex syntax of an expression/equation?
- Click on the desired expression/equation, and you can find the Edit (Pencil) icon
- Click the Edit (Pencil) icon, and an Insert latex expression window appears
- Make the required changes in the syntax and click Update
- The expression/equation is updated as per the latest change
How to delete the LaTeX syntax of an expression/equation?
- Click on the desired expression/equation, and you can find a Remove (Trashbin) icon
- Click the Remove (Trashbin) icon to delete it
- Find & Replace: Search a text within your article and replace it with another text. You can also use this to find the article's text content occurrences. This is particularly handy in long articles
- Content reuse: To reuse the content across the project. Two content reuse options are available:
a. Variable: You can add only text content Read more →
b. Snippet: You can add text, images, table, code blocks, etc., Read more →
- Insert video: To embed a video from YouTube, Wistia, Streams, or Vimeo. You can embed a video for a better understanding of the product or service
- More rich: To add table, horizontal line, or emoticons in the article
Insert table: To add a table to the article. Click More rich → Insert table. Select the desired rows and columns
Insert horizontal line: Insert a line in the article. Click More rich → Insert horizontal line
Emoticons: To insert emoticons. Click More rich →Emoticons. Select the desired emoticon
5. Other options
Below are the other options available:
- Code view: To switch to HTML syntax editor.
- Undo: To undo the previous action
- Redo: To repeat the previous action
- View preview: To view the preview of the article in the Knowledge base site
Additional formatting options
Once an image is added to an article, you can access the below options by clicking on the image:
a. Replace: To replace the image
b. Align: Add an image caption to align the image
c. Image caption. This will appear at the bottom of the image
d. Remove: To remove the image
e. Insert link: To add a link to the image. After adding the link, you can open, remove, and edit the link
f. Display: To change the display of the image. You can use Inline or Break Text options
g. Style: To change the border style of the image. You can use Rounded, Bordered, and Shadow options
h. Alternative text: To add alternative text for the image. If the image file cannot be loaded, the alternative text will appear in a blank box where the image will appear
Once you embed a video in an article, you can access the below options by clicking on the left or right of the video in the editor pane:
a. Replace: To replace the video
b. Remove: To remove the video
c. Display: To change the display of the video. You can use Inline or Break Text options
d. Align: To align the video
e. Change size: To change the size of video
f. Autoplay: To enable or disable the autoplay option
Once a PDF file is added to an article, you can access the below options by clicking on the left or right side near the PDF file in the editor pane:
a. Remove: To remove the PDF file
b. Change size: To change the size of the PDF file
Once a Word file is added to an article, you can access the below options by clicking on the Word file:
a. Open link: To download the word file to the local system drive
b. Remove: To remove the word file
Once a table is added to an article, you can access the below options by clicking on the table:
a. Table header: To enable or disable the table header. Click on this button, and the top row appears on the table
b. Remove table: To remove the table. Click on this button, and the table and the content will be deleted. If you have accidentally clicked on the remove, you can always use the Undo action (Ctrl + Z) to restore the table
c. Row: Place the cursor in any cell of the intended row and click on 'Insert row above' or 'Insert row below' to add rows to the table. Click on the 'Delete row' to remove the current row
d. Column: Place the cursor in any cell of the intended column and click on 'Insert column above' or 'Insert column below' to add columns to the table. Click on the 'Delete column' to remove the current column
e. Table style: To change the table style. You can use Dashed Borders and Alternate Rowsoptions. The alternate rows option would distinguish the row color
f. Cell: Click on this button and select the action to merge or split cells. You can split a cell vertically or horizontally any number of times. The merge option would be enabled only when you select more than one cell horizontally or vertically
g. Cell background: To change the cell's background color. You can select from the color palette available or enter the HEX code
h. Vertical align: To change the vertical alignment of the content in the cell. You can do this for a single cell or multiple selections of cells. If the cell height is bigger than the content fit, then you can choose to align the content at the top, middle, or bottom of the cell
i. Horizontal align: To change the horizontal alignment of the content in the cell. You can do this for a single cell or multiple selections of cells. If the cell width is bigger than the content fit, you can align the content at the left, center, right, or justified style
j. Cell style: To change the type of the cell border. You can use the options Highlighted (changes the cell border color), and Thick(increases the cell border thickness) of the selected cell
WYSIWYG (HTML) editor - When, where, and why?
Who can use the WYSIWYG editor?
Document360 users who are comfortable with HTML editors
Is WYSIWYG editor easy to use?
Using the WYSIWYG editor will feel similar to using a word-processing application
For example, Microsoft Word, Google Docs, etc.
You can also copy and paste content directly from a Word document or any other source. No special syntax is required.
Why use the WYSIWYG editor?
Unlike the Markdown editor, the WYSIWYG editor makes use of a single editing pane since the content being written is already in preview mode.