Plans supporting export to PDF
Professional | Business | Enterprise |
---|---|---|
Create a new PDF (customizing the content you want in your PDF) and add PDF attributes like file name, choosing templates, and choosing the content. The exported PDF can also be password-protected if the user chooses to add a level of access security.
Export to PDF
Go to Documentation() > Content tools > Import & Export > Export to PDF, and the Content templates tab is the default selection.
NOTE
You can only export published articles and category pages. All the hidden articles/categories are will not be available for export.
Create new PDF
Follow the below steps to create a new PDF.
In the Export to PDF page, click the Create new PDF button on the top right corner.
The Start export page opens.Enter the Name for the PDF.
Enter a Password if you want to password-protect your PDF.
In the Select PDF template field, choose the required PDF template from the dropdown menu.
The design template is used to style the PDF content template. Users can configure the visual aspects like the cover page, table of contents, watermark, layout, header & footer, and font settings.
To learn more about creating PDF templates, read the article on Designing a PDF template.Select the required Workspace.
Select the required Language.
You can view the preview of the selected template on the right side. You can navigate between Cover, Terms, ToC, and Content previews.
In the Categories & articles section, click Select category articles to choose the categories.
In the Add categories & articles popup window, select the sub-categories and articles that you want to export.
Click Done to confirm selection.
Click Export to initiate export to PDF.
The Export Status will be updated as Success on completion.
NOTE
You can now download multiple articles from one or more categories on your knowledge base site as PDFs.
Other actions on PDF
You can perform the following actions on the exported PDF.
Download: Save the generated PDF in your computer.
Regenerate: Perform the export function again. Clicking on this option exports the latest content available to the PDF.
Clone: Create a duplicate of the content template with all the attributes similar to the original template.
Edit: Make changes to the attributes of the content template.
Export details: View the file name, version, language, categories and articles in the exported PDF.
Delete: Remove the content template from the template library. This action cannot be reversed.
FAQs
How can I share draft articles with members outside my project team?
In the Advanced WYSIWYG editor, you can share draft articles with members who are not part of your project team by using the "Export PDF" option.
Navigate to the desired article in the Advanced WYSIWYG editor.
Select the More (•••) options > Export PDF
Download a PDF version of the draft article.
You can then share this PDF with the relevant members.
Why are SVG images not visible in my exported PDFs?
SVG images may not appear in exported PDFs due to a limitation of the SelectPDF plugin, which is used for converting HTML to PDF. When SVGs are included using the <img>
tag, they are not rendered in the PDF. This is a known limitation of the SelectPDF plugin.
As a workaround, you can:
Convert the SVG file into a supported image format such as PNG or JPG.
Re-upload the converted file.