Tables in Advanced WYSIWYG editor

Plans supporting the use of Advanced WYSIWYG editor

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Tables are an essential tool for organizing and presenting data in a clear, structured format. Whether you're comparing features, listing options, or summarizing information, tables enhance content readability and make complex data easier to understand.

The Advanced WYSIWYG editor offers a range of powerful table formatting and management features designed to help you easily create visually appealing and functional tables. From adding rows and columns to customizing cell colors and implementing advanced table styles, these features help you create tables that meet your specific needs.

In this article, we will explore the various table-related tools available in the Advanced WYSIWYG editor, providing you the steps to create, format, and manage tables.

Creating a table

There are two methods for creating a table:

Method 1: Using the Quick insert menu

Method 2: Using the Slash / command

Method 1

Method 2

To create a table in the Advanced WYSIWYG editor using the Quick insert menu:

Navigate to the desired article in the Advanced WYSIWYG editor.
The Quick insert menu will appear only when the block is empty.
Click the Table () icon in the Quick insert menu.
A 3x3 table will be inserted at the text cursor’s location.

NOTE
The Quick insert menu will automatically disappear once you start typing in the content block.
If you clear the content in a block, the Quick insert menu will reappear.

Interface showing options to insert a table and start writing with Eddy AI.

To create a table in the Advanced WYSIWYG editor using the Slash command:

Navigate to the desired article in the Advanced WYSIWYG editor.
Type slash command /table and hit Enter.
A 3x3 table will be inserted at the text cursor’s location.

NOTE
Inserting a table using the slash command /table will always insert a 3X3 table with a header row by default. You can insert more rows and columns as per your requirement.

Inserting tables using slash menu in the Advanced WYSIWYG editor.

NOTE
If a table contains more data horizontally, left and right shadows will appear to indicate overflow in the Knowledge base portal and site. These shadows remain visible until you scroll to the first or last columns.
When exporting the article as a PDF, the table will be adjusted to fit within the document layout, ensuring all columns are visible in the downloaded file.

Formatting table content

Inserting or deleting rows/columns

a. To insert a row:

Select an entire row.
In the menu that appears, click Insert row above or Insert row below, based on your requirement.

b. To insert a column:

Select an entire column.
In the menu that appears, click Insert column left or Insert column right, based on your requirement.

c. To Delete a row and column:

To delete a row, select an entire row and click Delete row in the menu that appears.
To delete a column, select an entire column and click Delete column in the menu that appears.

Instructions for inserting and deleting rows and columns in a table editor interface.

Merging cells in a table

To merge multiple cells in a table:

Select multiple cells in the table.
In the menu that appears, click Merge cells () icon.
The selected cells will be combined into one cell.

Table displaying names and addresses with an option to merge cells highlighted.

Cell alignment

To align text within a cell, select one or more cells, and select the alignment option that appears in the menu. There are two alignment options available: Vertical align and Horizontal align.

Vertical align

If you select the Vertical align () option, you can align the text to either the Top, Middle, or Bottom of the cell.

Table displaying names and addresses with vertical alignment options highlighted.

Horizontal align

If you select the Horizontal align () option, there are four options available: Left, Center, Right, and Justify. If you select either Left, Center, or Right, the text will be aligned accordingly. If you select Justify, the text will be aligned to the left, while the text will be equally spaced to cover the entire width of the cell.

Table displaying names and addresses with options for horizontal alignment settings.

Fit table to page width

To fit a table to the page width, select the table. In the menu that appears upon selecting the table, click the Fit to page width option. This will automatically adjust the table to span the full width of the page, ensuring the content within the table is evenly distributed across the available space.

Customizing table appearance

Changing background color

To change the background color of the table cell(s):

Select one or more cells.
In the menu that appears, click Background color.
Select the desired color from the displayed color palette.

Table displaying names and addresses with options for background color selection.

PRO TIP
Once you make updates to the background color in tables, check the article preview in dark mode to verify the table’s visibility.

Changing border color

To change the border color of the table cell(s):

Select one or more cells.
In the menu that appears, click Border color.
Select the desired color from the displayed color palette.

Border style

To change the border style, select the entire table.

In the menu that appears, click the Border style option.
Choose your preferred border style: Solid, Dashed, or Dotted.

Menu for selecting border styles in a table within a document editor interface.

Header rows

The top row is a header row by default when you insert a table in the Advanced WYSIWYG editor. The header row is indicated with the grey background.

Draft document titled 'The Importance of Style Guides in Technical Documentation' with empty sections.

If you want to hide the header row, select the entire table and click the Hide table header option.
If you have hidden the header row and wish to show it again, select the entire table and click the Show table header option.

Alternate row style

To customize your tables even further, you can choose to have banded rows. If you implement this option, the color of your rows will alternate between white and light gray.

Document layout showing importance of style guides with highlighted sections and arrows.

To implement this customization, select the entire table.
In the menu that appears, click the Alternate row style option.

Table illustrating the importance of style guides in technical documentation with alternate row style.

PRO TIP
You can customize your tables even further using CSS code snippets. To learn more, visit the Table Style article.

FAQs

How do I copy the entire table?

To copy the table, select the entire table and click the Copy option that appears in the menu.

How do I delete the entire table?

To delete a table: Select the table by clicking the top-left corner. Then, choose Delete from the menu that appears.

Can I use automatic number in a table?

While numbered lists are possible within a cell, you cannot apply automatic number for rows in a table.

Can I add symbols or icons in a table?

Yes, you can add symbols and icons in a table. For in-built symbols/icons, you can them directly from the Format menu. Symbols and icons from external sources can be added using HTML. To add symbols/icons in HTML,

Switch to Code view within the editor.
Place the text cursor in the desired location.
Paste the HTML code for the required symbol/icon.

Now, the symbol/icon should be visible within the table in the editor.

Will slash commands work inside a table?

Yes, all the slash commands will work inside a table.

Can I paste tables from Microsoft Word or Excel?

Document360 supports pasting tables from Microsoft Word and the web application of Microsoft Excel directly in the editor while retaining their structure.

At this time, pasting tables from the desktop application of Microsoft Excel is not supported. If you need to insert a table from Excel, we recommend using the web application, while will allow you to directly paste the table in Document360 without loss of formatting.