The All files page in Document360 Drive brings every file in your project into a single view, regardless of which folder or subfolder it lives in. It is the fastest way to perform bulk operations — moving, copying, downloading, or removing multiple files at once without navigating folder by folder.
Why use the All files page
- Manage files at scale — Perform bulk operations across your entire Drive from one place instead of repeating actions folder by folder.
- Monitor storage — See how much Drive storage your project is using at a glance.
- Find files faster — Use filters to narrow down files by type, upload date, uploader, tags, or dependency status without browsing through folders.
- Clean up unused assets — Filter for files with no dependencies to identify and remove assets that are no longer in use.
Before you begin
- The All files page shows 20 files per page. This is fixed and cannot be changed.
- Bulk move and copy operations work within the same project only.
- Removing a file that has active dependencies will break any article, page, or content reuse element that references it. A warning is shown before deletion, but the action is not reversible from this page — removed files go to the Recycle Bin where they can be restored or permanently deleted.
How to open the All files page
- Navigate to Drive () in the left navigation bar in the Knowledge base portal.
- In the left navigation pane, navigate to All files.
The All files page opens, listing all files across every folder and subfolder in your project.
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What you can see on the All files page
Storage Usage
The page displays how much of your Drive storage is currently in use against the total available.
View Options
Files are displayed in list view by default. Click Grid view to switch to a thumbnail-based layout — useful when browsing image files visually.
Filters
Use the Filter option to narrow down files by specific criteria. You can also perform bulk operations on filtered results.
| Filter | What it does |
|---|---|
| Dependencies | Shows files with or without dependencies — useful for identifying unused assets |
| Uploaded | Filters files by upload date |
| Uploaded by | Filters files by the user who uploaded them |
| Type | Filters files by file format |
| Tags | Filters files by user-added tags |
Pagination
The All files page displays 20 files per page. Use the Next and Previous buttons or click a page number at the bottom of the list to navigate between pages.
How to perform bulk operations
Select files
There are two ways to select files:
- Select individually — Click the checkbox next to each file you want to include.
- Select all on current page — Click the Select all checkbox at the top of the list to select all 20 files on the current page.
To select every file in your project across all pages, click Select all {N} items after using Select all. This extends the selection beyond the current page to all files project-wide.
Choose a bulk action
Once files are selected, the following actions become available in the top menu bar:
| Action | What it does |
|---|---|
| Move | Relocates selected files to another folder or subfolder within the same project. File URLs do not change. |
| Copy | Duplicates selected files to another folder or subfolder within the same project. Each copy gets a new URL and is prefixed with "Copy of". |
| Download | Downloads all selected files to your local storage as a .zip file. |
| Remove | Moves selected files to the Recycle Bin. Files can be restored or permanently deleted from there. |
Removing files with active dependencies will break any articles, pages, or content reuse elements that reference them. A warning is displayed before the action is confirmed — review dependencies before proceeding.
Best practices
- Filter before you act — Bulk operations apply only to selected files; filtering first ensures you target the right subset.
- Check dependencies before bulk removal — Review which files are referenced before deleting, so you can re-link them if needed.
- Use "Without dependencies" filter regularly — Quickly surface unused assets and keep your Drive clean as part of routine maintenance.
- Download before removing — Bulk download files you're unsure about before deletion; it serves as a local backup beyond the Recycle Bin.
- Use grid view for image audits — Thumbnail view makes it faster to spot outdated or incorrect visuals before taking action.