- 25 Nov 2022
- 4 Minuten te lezen
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Bijdragers
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Afdrukken
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DonkerLicht
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Pdf
Filter
- Bijgewerkt op 25 Nov 2022
- 4 Minuten te lezen
-
Bijdragers
-
Afdrukken
-
DonkerLicht
-
Pdf
Accessing Bulk operations filters
- From the knowledge base portal, go to Content tools → under Documentation, select Bulk operations
- The Bulk operations overview page appears
- Navigate to the different versions and languages available in your project using the respective drop-down at the top
- You can filter the articles with the below options:
Basic filter
You can use this first-level basic filter to sort through the different articles in the Bulk operations window. You can filter the articles with the below options:
- Published - Articles with Published status
- New article - Articles with New article status
- Draft - Articles with Draft status
- Review required - Articles with Needs review status
- Hidden - Articles that are hidden
- Broken links - Articles which has broken link(s)
Advanced filters
Use advanced filters to narrow the articles to take action on. Filters can also be helpful to view all articles by a specific author or those grouped under a particular tag.
You can filter by:
1. Filter by review reminder
You can filter the article with review reminders into two sub-types.
- Fresh - Articles without Needs review status
- Stale - Articles with Needs review status
- Click the Review reminder dropdown
- Select the desired option
- The filter is applied
2. Filter by starred status
You can filter the article with starred status.
- Starred - Articles with Starred status
- Not starred - Articles without Starred status
3. Filter by visibility
You can filter the article based on their visibility status.
- Visible - All articles in the selected version/language except hidden article(s)
- Hidden - All hidden articles (articles with strikethrough indication)
- Click the Visibility dropdown
- Select the desired option
- The filter is applied
4. Filter by article status
You can filter the articles based on their status.
- Published - Articles with Published status
- New article - Articles with New article status
- Draft - Articles with Draft status
- Broken links - Articles which has broken link(s)
To filter based on the article status:
- Click the Status dropdown
- Select the desired option
- The filter is applied
5. Filter by author
To filter articles by any specific author(s):
- Click the Author dropdown
- Search for an author or select from the list
- Select one or more names, or toggle Select All
- Click Apply
6. Filter by category
To filter articles by a specific category or sub-category:
- Click the Category dropdown
- Select one or more categories or toggle Select All
- Click Apply
Selecting a category will show only articles under it. To select articles under a subcategory, you can pick them manually.
7. Filter by date
To filter articles updated within a time frame or a specific range of dates:
- Click the Date dropdown
- Select from the following options:
- 1 Year to view articles updated one year or less ago
- 3 Months to view articles updated three months or less ago
- 30 Days to view articles updated one month or less ago
- 7 Days to view articles updated one week or less ago
- You can also filter a specific date range by clicking on Select specific dates and using the calendar to set the range
Updated before: Turn on this toggle to view the articles updated before the selected date range
8. Filter by tags
To filter articles by tag(s):
- Click the Tags dropdown
- Search for a tag or select from the list
- Select one or more tags, or toggle Select All
- Click Apply
Custom filter
Create a custom filter in bulk operations that you can reuse.
For example, you can create a custom filter for your documentation team members with a specific date range and status indicator.
Creating a custom filter
- Go to Content tools → Bulk operations, and the Bulk operations overview page appears
- Click the Filter dropdown button on the top right and click + Add filter
- A Create new filter window appears with the filter options
If you want this filter to be accessible by all your team members, switch on the Shared toggle
- Type in a Filter name and select the desired filter options
- Click Save
Editing a custom filter
You can edit the custom filters as per your requirement.
- Go to Content tools → Bulk operations, and the Bulk operations overview page appears
- Click the Filter dropdown button on the top right and click the Pencil icon next to the desired custom filter
- An Update filter window appears with the filter options
- Update the required fields and click Update
Deleting a custom filter
You can delete the custom filters as per your requirement.
- Go to Content tools → Bulk operations, and the Bulk operations overview page appears
- Click the Filter dropdown button on the top right and click the Trash bin icon next to the desired custom filter
- Click Yes in the Delete confirmation prompt
Removing filters
- To remove all applied filters: Click X on the right of the filter categories
- To remove advanced filters by type:
- Click the desired dropdown, and click Clear or select None