File replace
  • 16 Feb 2021
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File replace

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You can replace files of the same extension and type (ex. Jpeg, .pdf, .png, and more) with the same file name and metadata. This comes in handy when you want to update or replace a certain file when the file is being used in a number of articles. Instead of adding the new file to Drive and replacing it by editing each article, you can simply do a file replace and the new file change would be reflected in all the articles.

File replacement time

The file you have recently replaced may take up to 20 minutes to reflect in articles.

File format inconsistency

You can only replace files if the old and new file format is the exact same (ex. .pdf file with .pdf file and not .pdf file with .docx file). In case of image files, the image dimensions can vary.

Method 1

  1. Go to Drive and locate the file you want to replace
  2. Click on the ••• more options button adjacent to your file
  3. Select the ⇆ Replace option
  4. You would get a window with the File name, URL, and a small preview (Applicable for image files. If any other files, the file type icon would be displayed) of the file content
  5. Click on the Replace file button and an explorer window of your local computer storage would open
  6. Select the new file you want to replace with and click open
  7. The new file would be replaced in place of the old file

(or)

Method 2

  1. Go to Drive and locate the file you want to replace
  2. Click on the file and a right blade window with file preview, file info, and metadata would slide in
  3. Click on the You would get a window with the File name, URL, and a small preview (Applicable for image files. If any other files, the file type icon would be displayed) of the file content
  4. Click on the Replace file button and an explorer window of your local computer storage would open
  5. Select the new file you want to replace with and click open
  6. The new file would be replaced in place of the old file
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