Plans supporting this feature: Professional Business Enterprise
The Advanced WYSIWYG editor supports four types of lists to help you organize and present content effectively.
List type | Use when |
|---|---|
Bullet List () | Items have no inherent order or sequence. |
Numbered List () | Items follow a specific sequence, such as steps in a procedure. |
Multilevel List ( | Items are hierarchical, such as nested steps or an outline. |
Check List () | Items represent tasks or options that users can mark as complete or incomplete. |
)Bullet list
A bullet list presents items as an unordered set, where each item is marked with a symbol. Use a bullet list when the order of items does not matter, such as a list of features, requirements, or options.
Creating a bullet list
You can create a bullet list using any of the following methods.
Method 1: Type a list prefix
In a paragraph block, type - or * followed by a space. The editor automatically converts the paragraph into a bullet list item.
Method 2: Use the slash (/) command
Type /bullet list in a paragraph block to open the command menu and insert a bullet list.
Method 3: Use a keyboard shortcut
Select the content you want to convert, then press Ctrl + Shift + 8 to apply bullet list formatting.
Bullet symbol styles
When you increase the indentation level of a bullet list item, the symbol changes according to the following cycling sequence.
Level | Symbol | Shape |
|---|---|---|
1 (top level) | Disc | |
2 | Circle | |
3 | Square | |
4+ | Repeats from Disc | Repeats from Disc |
To increase indentation, press Tab. To decrease indentation, press Shift + Tab.
Numbered list
A numbered list presents items in a defined sequence, with each item preceded by a number or letter. Use a numbered list for step-by-step procedures, ranked items, or any content where order is significant.
Creating a numbered list
You can create a numbered list using any of the following methods.
Method 1: Type a list prefix
In a paragraph block, type one of the following prefixes followed by a space. The editor converts the paragraph into a numbered list item in the corresponding style.
Prefix | Resulting style |
|---|---|
1. | Numeric - 1., 2., 3. |
a. | Lowercase alphabetic — a., b., c. |
A. | Uppercase alphabetic — A., B., C. |
i. | Lowercase Roman — i., ii., iii. |
I. | Uppercase Roman — I., II., III. |
(α). | Greek lowercase — α., β., γ. |
1) | Numeric with parentheses — 1), 2), 3) |
a) | Lowercase alphabetic with parentheses — a), b), c) |
i) | Lowercase Roman with parentheses — i), ii), iii) |
Method 2: Use the slash (/) command
Type /numbered list in a paragraph block. Hover over Numbered list in the slash menu to preview and select from the available styles.
Method 3: Use a keyboard shortcut
Select the content you want to convert, then press one of the following shortcuts.
Shortcut | Action |
|---|---|
| Convert selected content to a numbered list |
| Convert selected content to a numbered list (alternate shortcut) |
By default, a new numbered list starts at 1. and increments as 1., 2., 3., and so on.
Numbered list styles
The following nine styles are available for numbered lists.
Format | Example | Description |
|---|---|---|
Numeric | 1., 2., 3. | Standard Arabic numerals. Use for sequential steps or ranked items. |
Lowercase alphabetic | a., b., c. | Lowercase English letters. Use for sub-items or alternative options. |
Uppercase alphabetic | A., B., C. | Uppercase English letters. Use for major sections or formal outlines. |
Lowercase Roman | i., ii., iii. | Lowercase Roman numerals. Common in legal and academic documents. |
Uppercase Roman | I., II., III. | Uppercase Roman numerals. Use for top-level sections in formal documents. |
Greek lowercase | α., β., γ. | Lowercase Greek letters. Use for mathematical or scientific content. |
Numeric (parentheses) | 1), 2), 3) | Arabic numerals with a closing parenthesis. Use for inline enumeration. |
Lowercase alpha (parentheses) | a), b), c) | Lowercase letters with a closing parenthesis. |
Lowercase Roman (parentheses) | i), ii), iii) | Lowercase Roman numerals with a closing parenthesis. |
Adjusting indentation
Press Tab to increase the indentation level of a numbered list item. Each press moves the item one level deeper and changes its numbering style. Press Shift + Tab to move the item one level up.
Ordered list cycling sequence:
Numbers (1.) → Lowercase Letters (a.) → Lowercase Roman (i.) → repeats
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Continuing a numbered list after a break
When you insert a block element, such as an image, a table, a page break, or a code block within a numbered list, a spark () icon appears next to the first list item that follows the break. Select the icon to choose one of the following options.
Continue numbering - Resumes numbering from where the previous list left off and preserves the existing indentation. Use this when the items before and after the break belong to the same sequence.
Restart numbering - Starts a new list from
1.and resets the indentation. Use this when the items after the break represent an independent list.Set numbering value - Starts the list at a custom number. Enter the value directly or use the
up/downarrows to adjust it. This option retains only the first-level indentation.
NOTE
The spark () icon appears only next to the first list item immediately after a break or block element. It does not appear for subsequent items in the same list segment.
Reordering list items using drag and drop
You can drag content blocks to new positions within a numbered list. When you move a block, the editor prompts you to update the numbering to reflect the new order.
Example:
Block A is the first numbered item.
Block B continues from Block A.
Block C is initially unrelated and has no list numbering.
If you drag Block C between Block A and Block B, and then select Continue numbering for Block C, the list updates to the order: A, C, B, with numbering adjusted to reflect the new visual sequence.
Multilevel list
A multi-level list represents hierarchical content using nested levels, where each level has its own numbering style. Use multi-level lists for structured procedures with sub-steps, technical specifications, or document outlines where items must show parent-child relationships.
Creating a Multilevel list
You can create a multi-level list using any of the following methods.
Method 1: Use the Slash (/) Command
Type /multi-level list in a paragraph block. Hover over Multi-level list in the slash menu to preview and select from the available formats.
Method 2: Start from a Numbered List
Create a numbered list using any method, then press Tab on any item to nest it one level deeper. The numbering style changes automatically according to the multi-level cycling sequence.
Multilevel list formats
Three multi-level list formats are available.
Numeric → Alphabetic → Roman
The first level uses numbers, the second level uses lowercase letters, and the third level uses lowercase Roman numerals. This format suits instructional content with sequential steps that contain sub-steps.
Example
Step one
Prepare the environment
Install required packages
Step two
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Hierarchical numeric
Each sublevel extends the numbering using decimal notation (for example, 1., 1.1, 1.2, 1.2.1). Use this format for technical specifications, project plans, or documentation where items must be uniquely referenceable by number.
Example:
1. Project Setup
1.1 Create folders
1.2 Configure settings
1.2.1 Update the config file
2. Deployment
Numeric (Parentheses) → Alphabetic (Parentheses) → Roman (Parentheses)
Uses numbers, letters, and Roman numerals, each followed by a closing parenthesis. Use this format in forms or legal documents where a parenthesized style is preferred
Example:
1) User registration
a) Enter personal details
i) Validate the input
2) Confirmation
Hierarchical Numeric (Parentheses)
Combines hierarchical decimal numbering with a closing parenthesis at each level. This is a variant of Hierarchical Numeric for contexts where parenthesized numbering is a style requirement.
Example:
1) Installation
1.1) Download the setup file
1.2) Run the installer
1.2.1) Accept terms and conditions
2) Finish setup
Adjusting indentation in multilevel lists
Press Tab to nest an item one level deeper. Press Shift + Tab to promote it one level up. The numbering style at each level is determined by the selected multi-level format.
NOTE
Indentation levels cycle through predefined styles. The cycling sequence restarts from the beginning after the last style in the sequence has been used.
Checklist
A check list presents items as tasks or options, each preceded by a checkbox that can be marked as complete or incomplete. Use a checklist for to-do items, task tracking, acceptance criteria, or any content where readers need to indicate completion status.
Creating a checklist
You can create a checklist using any of the following methods.
Method 1: Use the slash (/) command
Type /check list in a paragraph block to insert a checklist.
Method 2: Type a List Prefix
In a paragraph block, type [] followed by a space. The editor converts the paragraph into an unchecked checklist item.
Using checkboxes
Each checklist item displays a checkbox to the left of the text.
To mark an item as complete, select the checkbox. The item is checked and the text is styled to indicate completion.
To mark an item as incomplete, select the checkbox again to uncheck it.
Converting an existing list to a checklist
To convert a bullet list or numbered list to a check list, select all the list items, then use the toolbar to apply the check list format. Existing item text is preserved; checkboxes are added automatically.