Rename a file

Renaming a file in Document360 Drive changes its display name without affecting the file itself. Its content, location, and CDN URL all stay the same, so any existing links or embeds continue to work.

Keeping your file names clear and consistent matters as your Drive grows. Files often land with generic names like Screenshot_2026-09-23.png or system-generated ones like Copy of File (1).png. You can rename them anytime without breaking any article that references the file. For image files, you don't even have to name them yourself. Eddy AI can analyze the image and suggest a name based on its content, following your AI drive images naming rules.

Why rename files

You may need to rename a file when:

• Improving discoverability. The original file name, often an auto-generated or generic one, doesn't reflect what the file actually contains.
• Keeping Drive organized. Files copied or restored with a system-generated suffix, like "Copy of" or "(1)", need a clearer name.
• Following a naming convention. Your team has a naming standard and an existing file doesn't match it.
• Cleaning up generic file names. Files often arrive with names that mean nothing on their own, screenshots saved with a random number, images downloaded from the web with a string of digits, or export files with auto-generated names. Instead of renaming the file on your computer, you can name it directly in Document360.

Before you begin

• The new file name must be unique within its folder. If a file with that name already exists in the same location, the rename is blocked.
• The file extension can't be changed. Only the name portion is editable.
• File names can't exceed 150 characters or contain the characters \ / : * ? " < > |.

Rename a file

You can name a file when you upload it, or rename it later once it's already in Drive, using the top menu bar, the file context menu, or the File details panel.

Rename a file while uploading it

The File name field behaves differently depending on how many files you upload at once.

Uploading a single file

1. Open Drive () from your Document360 project.
2. Click Upload files and select the file from your device, or drag and drop the file directly into Drive.
3. In the File name field, edit the name before uploading. For image files, click Generate to have Eddy AI suggest a name based on the image content, following your AI drive images naming rules.
4. Click Upload.

Uploading multiple files

When you upload more than one file at once, each file appears as its own card and its name isn't directly editable by default.

1. Open Drive () from your Document360 project.

2. Click Upload files and select the files from your device, or drag and drop multiple files directly into Drive.

3. For each file, click the pencil icon that appears on hover to edit the name manually, or click the Eddy AI icon next to the file name and choose File name, Alt text, or Both.

4. Click Upload.

   

Rename a file from the top menu bar

1. Open Drive () from your Document360 project.

2. Select the checkbox next to the file you want to rename.

   Rename is only available in the toolbar when exactly one file is selected.

3. Click Rename in the top menu bar. The Rename file dialog appears.

4. In the File name field, enter the new name.

5. Click Rename.

Rename a file from the file context menu

1. Open Drive () from your Document360 project.
2. Hover over the file you want to rename and click the More () icon.
3. Click Rename. The Rename file dialog appears.
4. In the File name field, enter the new name.
5. Click Rename.

Rename a file from the file details panel

1. Open Drive () and click the file you want to rename to open its File details panel. You can also open the File details panel by hovering over the file, clicking the More () icon, and selecting View details.
2. Click the pencil icon next to the file name.
3. In the File name field, enter the new name.
4. Click Rename.

Best practices

• Rename intentionally. Since renaming a file doesn't change its CDN URL, it's a safe way to clean up unclear or auto-generated names without breaking existing article links.
• Use Generate for images with unclear names. Instead of renaming a screenshot or downloaded image on your computer before uploading, upload it as-is and click Generate to have Eddy AI suggest a clear, convention-following name.
• Check dependencies before renaming. If a file is referenced across multiple articles, confirm the new name still makes sense in every context it's used, since the display name may also appear in alt text or captions.

FAQ